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Business, Finance, and Facilities

Our Mission

The Division of Administration and Finance is an active partner in fulfilling Pittsburg State University's (PSU) mission of teaching, scholarship, and service by providing leadership, support and stewardship in the management of human, financial, physical, material and information resources.

Our Vision

The Division of Administration and Finance seeks to be among the most creative and innovative in providing leadership and support in the University's ever changing learning, living, and working environment.

Our Core Values


Promoting a cooperative campus environment by delegating authority, responsibility and accountability throughout the organization.


Staying abreast of emerging developments and proactively translating them into creative solutions.


Encouraging a humane, compassionate, and caring campus community characterized by integrity, ethics and loyalty.


Responding in an effective and timely manner to student, faculty, staff and public needs.


Demonstrating excellence in the management of resources.

Strategic Goals:

  • Encourage pro-active and positive attitudes.
  • Identify, create and implement integrated information processes.
  • Enhance an aesthetically pleasing, safe and modern campus environment.
  • Develop, implement and encourage utilization of effective communications.
  • Develop project timelines that meet strategic milestones.
  • Provide continuous quality service.

Indirect cost clearing funds distributed from grants

Distributions of indirect costs associated to any grants which have included this line item are distributed each July (as of prior year end) to the appropriate departments/colleges/administration. For more information, please contact the Office of Administration and Finance or the Business Office.

Institutional memberships

This is a partial list of the institutional memberships paid by the University. Additions are made annually, or as provided. If you have institutional memberships you would like to provide for us to add to this list, please send them to

AACTE-American Association of Colleges for Teacher Education
AASCU-American Association of State Colleges and Universities
AASHE-Association for the Advancement of Sustainability in Higher Education
STARS-Sustainability Tracking, Assessment and Rating System
ACUA-Association of College and University Auditors
APPA-Association of Physical Plant Administrators
CAPPA-Central Association of Physical Plant Administrators
BMI-Broadcast Music, Inc.
CAEP-Council for the Accreditation of Educator Preparation
CASE-Council for the Advancement and Support of Education
CUPA-College and University Personnel Association
HEUG-Higher Education User’s Group
HLC-Higher Learning Commission
MIAA-Mid-America Intercollegiate Athletics
NACUA-National Association of College and University Attorneys
NACUBO-National Association of College and University Business Officers
CACUBO-Central Association of College and University Business Officers
NCAA-National Collegiate Athletic Association
SESAC-Society of European State Authors and Composers

Kansas Communications Services Directory (KANS-AN) corrections

For corrections to the Kansas Communications Services Directory, please provide updated information to the Office of Administration and Finance via email to

Capital Financing Policy and Procedures

Pittsburg State University Capital Financing Policy and Procedures

I. Overview This policy statement provides overall guidance and a framework for the issuance and management of capital debt. Capital debt is defined to include all current short term and long term obligations, guarantees, and investments that commit the University to future payments. This policy is intended to assist the University to achieve its strategic objectives as identified in the overall long term strategic plan.

II. Authorization The Kansas Board of Regents is authorized by the Legislature to issue debt obligations on behalf of Pittsburg State University. Debt obligations include bonds, notes, debentures, interim certificates, grant and revenue anticipation notes, interest in a lease, lease certificate of participation or other evidences of indebtedness.

III. Use of Debt The use of debt is intended to finance capital assets. Debt obligations are not to be used to fund university employee compensation or other non-capital expenses (current operations).

IV. Period of Debt The period of debt cannot exceed the planned useful life of the asset being financed and must be for a reasonable term in relation to the amount financed.

V. Pledge of Available Revenue(s) In addition to revenues generated by specific fees dedicated to repayment of debt, the University may issue a supplemental pledge of generally available unencumbered funds. The issuance of the additional pledge must be included in the permissive legislative language authorizing the issuance of debt.

VI. Refunding Bonds According to Kansas Board of Regents policy, refunding bonds may be issued under certain situations. As a general rule, the issuance of refund bonds will occur only after there is a present value savings of 3% or more of the principal amount of the outstanding bonds.

VII. Board of Regents Responsibilities The Board of Regents by policy has the responsibility to assess the University's current debt levels on an annual basis. This annual assessment will include a review of a debt capacity plan provided by the University as well as bond rating service scorecards prepared by the Kansas Development Finance Authority.

Research and Contract Overhead Funds


6.12 Research and Contract Overhead Funds

The appropriate allocation of research or contract overhead funds will be governed by the following considerations which recognize both the origin of the proposals and uses for which the funds may be utilized.

The University, as a part of its normal operations, provides heat, light, space and other services which are supported out of the fixed operating costs of the University. Grant funds which are used for activities that would not otherwise be undertaken should provide a portion of the support for

such facilities and services. Many contracting agencies from which research grants are received make explicit provision for reimbursing the University for such overhead costs.

In some circumstances, however, explicit compensation for overhead cost recovery is not provided by a contracting agency; and in some of these instances it is appropriate to assume that overhead funding is included in the grant. In other cases, such an assumption may not be warranted. There

are occasional instances when the contracting agency may explicitly inform the University that grant funds are not intended to be used to cover institutional overhead.

A uniform rate should be applied as a percentage of all direct labor costs to compute the overhead compensation from any grant in which overhead funds are either explicitly or implicitly provided. The University has an audited overhead rate as a percentage of all direct wages and salaries for the computation of overhead.

In those circumstances in which overhead compensation is obtained from a grant, it is reasonable that the funds should be distributed for the benefit of the University and the Department responsible for developing and administering the grant.

The Office of Administration and Campus Life is informed of each proposal and should make a determination as to the appropriateness of applying the established rate of compensation of overhead. The Office should also be responsible for its distribution.

Research and contract overhead funds must be spent within the policy and guidelines of the state, the Board of Regents and the University governing the expenditures of restricted fee accounts. The fiscal procedures for the expenditure of such funds are already in effect for restricted fee accounts.

The University must administer all grants which will result in any discernable liability to the University and/or which will require a utilization of University facilities and resources. All funds generated from grants of $5,000 or less are to be used by the proposer in accordance with the contract specifications.

The following procedures will be followed for each contract in excess of $5,000 which is to be administered through the University:

A. Prior to the acceptance of a research grant or contract, the individual(s) responsible for administering the contract shall submit a copy of the contract along with an approval sheet to the Office of Research and Grants.

B. Prior to the President’s (or his/her designee) accepting the contract or grant on behalf of the institution, a determination will be made as to whether it is appropriate to assess overhead costs to the contract or grant.

C. When overhead is assessed on such a grant or contract, the rate to be applied should be that authorized by the University’s audited rate within the limitations specified with the granting of the contracting agency.

D. All overhead funds collected will be distributed as follows: 55 percent to general University support with the remaining 45 percent to be distributed to the Dean or Director (15 percent) and to the Department responsible for administering the grant (30 percent).

E. The individual(s) responsible for administering the grant may request in writing an exception to the established overhead rate of the University or an exception to the distribution of such funds as indicated above (item d.) The rationale for such a request should be clearly stated.

F. The final decision as to the applicability of an overhead charge or for any exception to the established rates shall be made by the President of the University.

Student Employee Rules Summary

Doug Ball
Doug Ball
Vice President

Phone: (620) 235-4108

Contact Doug Ball

Stacy Wolownik
Stacy Wolownik
Executive Associate-Divison

Phone: (620) 235-4107

Contact Stacy Wolownik