Active Directory and Space Allocation Policy

Applies to: This policy applies to all information systems and information resources owned or operated by or on behalf of Pittsburg State University.

Policy:

I. Active Directory Membership

All Pittsburg State University computing devices purchased with university funding or whose support and maintenance are the responsibility of university technicians and that are capable of being placed in Active Directory (AD) shall be placed in the PITTSTATE.EDU Active Directory Domain using the university's central domain controllers.

In addition, all Apple devices meeting these same criteria that are capable of being enrolled with a MAC server shall be enrolled with the university's central MAC server.

II. Naming Conventions

Purpose

Provide a naming convention for all units within Pittsburg State University's Active Directory that uniquely identifies workstations, servers, users, groups, organizational units (OUs), Group Policy Objects (GPOs), and distribution lists. PSU has thousands of objects that provide information and act as resources to many departments. The only possible way to ensure AD can be used effectively is to enforce naming standards. Aside from avoiding name collisions, naming standards will allow users and administrators to efficiently search through thousands of objects and locate their resources and data.

User Account Names

AD user accounts have account names and distinguished names that identify them within Active Directory. The user account name shall be identical to the email address prefix assigned to the client and shall adhere to the naming convention previously established for email address prefixes.

Computer Names

How do we name our client machines?
Example: SSLS-asagehorn

How do we name our lab/kiosk workstations?
Dept-LabID-Sequence
Example: Const-Lab302-1

Printer Names

How do we name our printers?
Dept-Location-PrinterType
Example: ITS-KC158-Copier

Group Policy

ITS will work to develop and deploy group policy templates that will be used to enable "best practice" configurations for computer workstations, lab computers, and other applicable computing devices.

Distributed Administration

ITS will delegate certain administrative permissions within Active Directory to campus technicians as needed to permit effective support of the devices in their areas of responsibility.

III. Storage Policy

a. Purpose

The intent of this policy is to encourage responsible use and management of the enterprise storage services provided by PSU servers.

b. Policy

Each user and department will receive an initial allocation of Microsoft cloud storage. Only legitimately work-related files are appropriate consumers of the dollars required to provide cloud storage. Additional reports provide aggregate totals by file type for the entire storage pool. Individuals or departments may be contacted to gather information and discuss storage requirements if unusual growth patterns are present. If needed, technical assistance can be provided to relocate items to alternative storage media.

Some users, departments, or working groups may have legitimate need for additional storage in order to perform their job function. To request an increase, please contact the Gorilla Geeks (x4600 or geeks@pittstate.edu) to create a support ticket explaining the space problem being encountered. The requestor should detail the amount of additional space they estimate will be needed and provide information about the intended use for the increased storage requested. ITS will process each request and may contact the requestor for additional information or to offer alternative suggestions if appropriate and share a quote for the additional storage requested.