Overman Student Center Room Reservations

Reservations are taken from 8:00 a.m. to 4:30 p.m., Monday through Friday.

To make a reservation E-mail Barbara Barto, or call us at (620) 235-4791, or stop by the Overman Student Center Administrative Offices. If your reservation is a major event, please schedule an appointment with the Scheduling Coordinator and the Catering Manager to discuss your needs.

Reservations may be made only 4 months in advance for space in the Overman Student for dates between August 15 through October 31st and April 1 through April 30th. All other dates that do not fall within the prior time frame can be reserved a maximum of one year in advance.

Your reservation remains tentative until you provide us with all set-up information and obtain necessary approvals. All reservations are subject to Overman Student Center operating and rental policies as described in this guide.

To ensure first choices and equipment needs, make your reservations early. Reservations are subject to space, room, and equipment availability. Whenever possible, observe the following guidelines:

• Minor room set-up - 2 working days
• Food Service requirements - 10 working days
• Guarantees - 2 working days
• Ballroom(s) or Major portions of the building - 10 working days
• Beyond Stated Operating Times - 2 weeks

If you must cancel, please let us know as soon as possible so your space will be available for another group’s use. Cancellations within 48 hours of the event may result in a fee to the user, as result of expense to date.

Catering Services

The Overman Student Center’s Food Service is capable of providing a wide variety of catering service, from simple refreshments to large banquets. Arrangements for catering can be made through Aladdin Campus Dining.

Ethnic Food

Aladdin Campus Dining is committed to assisting our student organizations and departments in having the most successful events possible.

Any organization requiring a special menu not normally used in day-to-day catering must submit a request with Aladdin Campus Dining.

Audio Visual and Other Special Equipment

Conference rooms at the Overman Student Center come equipped with a video projector and recessed screen, as well as a white board. Two portable video projector are available for other areas of the building. Laptop computers with either Windows or Macintosh are available for use as well. All equipment is available on a first reserve basis. All meeting rooms are wi-fi and have Ethernet connections.

Other Equipment

The OSC has available for use: Conference Phone (any long distance charges will be billed to the using group), DVD/VCR combo players, Overhead Transparency Projector, a large White Board, ropes and stanchions. When making reservation arrangements please indicate whether your organization will need to make use of this equipment.

• The facilities and services of the Overman Student Center are open to the University and community public subject to University and Student Center policies and procedures.
• The Overman Student Center reserves the right to cancel a reservation that conflicts with general policy.
• The organization and/or its officer(s) shall be held financially responsible for any damages resulting from their event.
• A reservation should be canceled at least 48 hours before the event or a fee may result to the user for expenses to date.
• Decorations in the Student Center must have approval by the Scheduling Office. Nothing is to be affixed to the drapes, vinyl wall covering, ceilings, wood surfaces or painted walls. All decorations must be fire retardant and safe. The organization is responsible for the removal of all decorations and props immediately following the event.
• No candles, open flame, or the burning of any substance is allowed. This includes smoking or tobacco products of any kind. Candles in globes may be approved. Please check with the scheduling coordinator for prior approval.
• No fog machines, dry ice or smoke machines are allowed.
• The organization agrees to abide by and to enforce the University policies on the consumption of alcoholic beverages and gambling of any kind.
• All reservation for meeting rooms in the Student Center should be made at least 48 hours in advance. All other campus facilities should be reserved 72 hours in advance.
• The Student Center cannot guarantee specific rooms; however, room preferences will be taken. Meetings are posted daily at all entrances, the Information Desk and at the specific meeting room.
• There is a management overtime fee per hour charged to University departments and off campus groups desiring use of the building at times other than regular hours of operations. Off campus groups are also charged room rental fees. (Verify rates with the Scheduling Office in the Student Center.)
• The Student Center invoices after an event. All bills must be paid within 30 days or groups will be denied the right to schedule additional meeting or activity space.
• When the Administrative staff are not present at events in the building, the Student Manager is responsible for the supervision of the Overman Student Center. In matters of scheduling conflicts and similar problems, their decision is final.
• The group sponsoring an activity or event is responsible for the actions of their guests or participants and/or their proper use of the facilities, furnishings, and equipment.
• The Overman Student Center does not assume responsibility for damages to or loss of any materials or equipment left by groups.
• Groups who abuse their usage of the facilities may be denied future use.
• All applicable federal, state and municipal laws and ordinances, along with all rules, regulations, and policies of the University will be observed and enforced in the facilities

A quite place for Mediation, Solitude & Worship and also provides a beautiful setting for a small wedding. You must be affiliated with Pittsburg State University in some way to use the chapel.; A current student, alumni or employee of the university. There is no fee to use the chapel, unless damages are incurred. It will hold approximately 100 people and is located at 409 E. Ford Street, Pittsburg, KS.

To make a reservation, please call the scheduling office in the Overman Student Center at 620-235-4791.

Located in the heart of campus and is the main hub for students crossing from building to building for classes. Great spot on campus to interact face-to-face with students!

Fees

• Students groups can reserve space on the oval at no charge.
• Outside groups can reserve space on the oval for a fee of $50.00.
• Tables and/or chairs needed for outside events must be ordered from the PSU Custodial Services at 620- 235-4780.

To make a reservation, please call the scheduling office in the Overman Student Center at 620-235-4791.

Gorilla Village encompases sevaral structures east of Carnie Smith Stadium, including the Gazebo, the East Shelter (the shelter closest to the brown parking lot), and the West Shelter (the shelter closest to the stadium).

• Tables and/or chairs needed for outside events must be ordered from the PSU Custodial Services at 620- 235-4780.
• To make a reservation, please call the scheduling office in the Overman Student Center at 620-235-4791.

Lindburg Plaza is located just outside of Gibson Dining Hall.

• Tables and/or chairs needed for outside events must be ordered from the PSU Custodial Services at 620- 235-4780.
• To make a reservation, please call the scheduling office in the Overman Student Center at 620-235-4791.

Cleveland Plaza is located outside on the west end of Overman Student Center.

• Tables and/or chairs needed for outside events must be ordered from the PSU Custodial Services at 620- 235-4780.
• To make a reservation, please call the scheduling office in the Overman Student Center at 620-235-4791.

The Governors Room is a multi-purpose space that can be used for lectures accommodating up to 120, banquets of approximately 80 and other functions as requested.

Amenities include:

• All setups of tables and chairs done by the Overman staff.
• The room is fully carpeted.
• Public address system with the ability of corded and cordless microphones
• Video projection system
• Built-in stage
• Upright piano available

Multipurpose Room Fees

• Non-Profit - $350 for a full day
• For-Profit - $500 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

At a little over 9,000 square feet the C&G Ballroom is a multi-purpose space divisible into three separate soundproof sections. One, two or all three sections may be reserved for a variety of functions. Banquets, lectures, workshops are just some programs that can take place.

Amenities include:

• All setups of tables and chairs done by the Overman staff.
• The room is fully carpeted.
• Public address system with a variety corded and cordless microphones
• Each Ballroom has it’s own video projection system which can synced when using more than section.
• Roller shades in windows for privacy.
• Multiple lighting options.
• Public lounge space immediately outside of the Ballroom.
• Multiple height staging available in 6’ x 8’ sections
• Maximum capacity for combined Ballroom is 800.
• Grand Piano

Multipurpose Room Fees

• Non-Profit - $400 for a full day
• For-Profit - $500 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

At a little over 9,000 square feet the C&G Ballroom is a multi-purpose space divisible into three separate soundproof sections. One, two or all three sections may be reserved for a variety of functions. Banquets, lectures, workshops are just some programs that can take place.

Amenities include:

• All setups of tables and chairs done by the Overman staff.
• The room is fully carpeted.
• Public address system with a variety corded and cordless microphones
• Each Ballroom has it’s own video projection system which can synced when using more than section.
• Roller shades in windows for privacy.
• Multiple lighting options.
• Public lounge space immediately outside of the Ballroom.
• Multiple height staging available in 6’ x 8’ sections
• Maximum capacity for combined Ballroom is 800.
• Grand Piano

Multipurpose Room Fees

• Non-Profit - $1200 for a full day
• For-Profit - $1500 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

The Sunflower Room is a multi-purpose space that can be used for lectures accommodating up to 144, banquets for approximately 80 and other functions as requested.

Amenities include:

• All setups of tables and chairs done by the Overman staff.
• The room is fully carpeted.
• Public address system with the ability of corded and cordless microphones
• Video projection system
• Upright piano available
• Roller shades on windows for privacy

Multipurpose Room Fees

• Non-Profit - $350 for a full day
• For-Profit - $500 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Fixed Block of tables, seats 24

Meeting Room Fees

• Non-Profit - $250 for a full day
• For-Profit - $350 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Fixed Block, seats 22

Meeting Room Fees

• Non-Profit - $150 for a full day
• For-Profit - $250 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

The Heritage Lounge is an upscale area that is designed to host receptions only.

The room comes furnished with lounge furniture along with a baby-grand piano.

Some additional folding chairs may be added if needed.

Meeting Room Fees

• Non-Profit - $300 for a full day
• For-Profit - $450 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating
Conference Table, seats 10

Meeting Room Fees

• Non-Profit - $150 for a full day
• For-Profit - $250 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Conference Table, seats 8

Meeting Room Fees

• Non-Profit - $150 for a full day
• For-Profit - $250 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Conference Table, seats 8

Meeting Room Fees

• Non-Profit - $150 for a full day
• For-Profit - $250 for a full day

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

• Kansas 1: Fixed Block, seats 20
• Kansas 2: Fixed Block, seats 20
• Kansas 3: Flexible Seating (i.e. block for 16, audience for 24, etc)
• Kansas 4: Flexible Seating (i.e. block for 16, audience for 24, etc)

Meeting Room Fees

• Non-Profit - $150 for a full day
• For-Profit - $250 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Conference Table, seats 14

Meeting Room Fees

• Non-Profit - $250 for a full day
• For-Profit - $400 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Conference Table, seats 12

Meeting Room Fees

• Non-Profit - $150 for a full day
• For-Profit - $250 for a full day

To make a reservation, please call the scheduling office at 620-235-4791.