Overman Student Center Room Reservations

At Pittsburg State University, the Overman Student Center offers a variety of rooms and spaces available for reservation by students, faculty, staff, and the community. Whether you’re planning a meeting, hosting an event, or just need a space for a short gathering, the OSC has options to fit your needs — big or small, for an hour or for the whole day. We’re glad you’ve chosen the Student Center to host your event, and we look forward to helping make it a success!

Check Availability

Rooms & Fees

For more information or to make a reservation:

Call 620-235-4791 any time 9:00-4:00 Monday-Friday
Email scheduling@pittstate.edu

Policies & Procedures

For all non-PSU affiliated groups or individuals the following reservation policy applies:

Reservations may be made only 4 months in advance for space in the Overman Student for dates between August 15 through October 31 and April 1 through April 30. All other dates can be reserved a maximum of one year in advance.

To finalize a reservation, you must provide all set-up information and obtain necessary approvals. All reservations are subject to Overman Student Center operating and rental policies as described in this guide.

To ensure first choices and equipment needs, make your reservations early. Reservations are subject to space, room, and equipment availability. Whenever possible, observe the following guidelines:

Minor room set-up - two working days
Food service requirements - ten working days
Guarantees - two working days
Ballroom(s) or major portions of the building - ten working days
Beyond stated operating times - two weeks

If you must cancel, please let us know as soon as possible so your space will be available for another group’s use. Cancellations within 48 hours of the event may result in a fee to the user.

Catering Services

Overman Student Center can provide a wide variety of catering services, from simple refreshments to large banquets. Arrangements for catering can be made through Sodexo Campus Dining.

Ethnic Food

Sodexo Campus Dining is committed to assisting our student organizations and departments in having the most successful events possible.

Any organization requiring a special menu not normally used in day-to-day catering must submit a request with Sodexo Campus Dining.

Audio Visual and Other Special Equipment

Conference rooms at Overman Student Center come equipped with a video projector and recessed screen, as well as a white board. Two portable video projectors are available for other areas of the building. Both Windows and Mac laptops are available for use. All equipment is available on a first reserve basis. All meeting rooms have Wi-Fi and Ethernet connections.

General Policies Governing the use of Student Center Facilities

The facilities and services of Overman Student Center are open to the University and community subject to University and Student Center policies and procedures.
Overman Student Center reserves the right to cancel a reservation that conflicts with general policy.
The organization and/or its officer(s) shall be held financially responsible for any damages resulting from their event.
A reservation should be canceled at least 48 hours before the event or a fee may result to the user for expenses to date.
Decorations in the Student Center must have approval in advance. Nothing is to be affixed to the drapes, vinyl wall covering, ceilings, wood surfaces, or painted walls. All decorations must be fire retardant and safe. The organization is responsible for the removal of all decorations and props immediately following the event.
No candles, open flame, or the burning of any substance is allowed. This includes smoking or tobacco products of any kind. Candles in globes may be approved. Please check with the scheduling coordinator for prior approval.
No fog machines, dry ice, or smoke machines are allowed.
The organization agrees to abide by and to enforce the University policies on the consumption of alcoholic beverages and gambling of any kind.
All reservation for meeting rooms in Overman Student Center should be made at least 48 hours in advance. All other campus facilities should be reserved 72 hours in advance.
The Student Center cannot guarantee specific rooms; however, room preferences will be taken. Meetings are posted daily at all entrances, the Information Desk, and at the specific meeting room.
There is a management overtime fee per hour charged to University departments and off campus groups desiring use of the building at times other than regular hours of operations. Off campus groups are also charged room rental fees. (Verify rates with the scheduling coordinator)
The Student Center invoices after an event. All bills must be paid within 30 days or groups will be denied the right to schedule additional meeting or activity space.
When the Administrative staff are not present at events in the building, the Student Manager is responsible for the supervision of Overman Student Center. In matters of scheduling conflicts and similar problems, their decision is final.
The group sponsoring an activity or event is responsible for the actions of their guests or participants and/or their proper use of the facilities, furnishings, and equipment.
Overman Student Center does not assume responsibility for damages to or loss of any materials or equipment left by groups.
Groups who abuse their usage of the facilities may be denied future use.
All applicable federal, state, and municipal laws and ordinances, along with all rules, regulations, and policies of the University will be observed and enforced in the facilities

Outdoor Reservations

Timmons Chapel

A quite place for Mediation, Solitude & Worship and also provides a beautiful setting for a small wedding. You must be affiliated with Pittsburg State University in some way to use the chapel.; A current student, alumni or employee of the university. There is no fee to use the chapel, unless damages are incurred. It will hold approximately 100 people and is located at 409 E. Ford Street, Pittsburg, KS.

The Oval

Located in the heart of campus and is the main hub for students crossing from building to building for classes. Great spot on campus to interact face-to-face with students!

Fees

Students groups can reserve space on the oval at no charge.
Outside groups can reserve space on the oval for a fee of $50.00.
Tables and/or chairs needed for outside events must be ordered from Pitt State Custodial Services at 620- 235-4780.

Gorilla Village

Gorilla Village encompases sevaral structures east of Carnie Smith Stadium, including the Gazebo, the East Shelter (the shelter closest to the brown parking lot), and the West Shelter (the shelter closest to the stadium).

Tables and/or chairs for outside events must be ordered from Pitt State Custodial Services at 620- 235-4780.

Lindburg Plaza

Lindburg Plaza is located just outside of Gibson Dining Hall.

Tables and/or chairs for outside events must be ordered from Pitt State Custodial Services at 620- 235-4780.

Cleveland Plaza

Cleveland Plaza is located outside on the west end of Overman Student Center.

Tables and/or chairs needed for outside events must be ordered from Pitt State Custodial Services at 620- 235-4780.

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Multipurpose Rooms

Governors Room

The Governors Room is a multi-purpose space that can be used for lectures accommodating up to 120, banquets of approximately 80 and other functions as requested.

Amenities include:

All setups of tables and chairs done by the Overman staff.
The room is fully carpeted.
Public address system with the ability of corded and cordless microphones
Video projection system
Built-in stage
Upright piano available

Multipurpose Room Fees

Non-Profit - $350 for a full day
For-Profit - $500 for a full day

Ballroom - per section

At a little over 9,000 square feet the C&G Ballroom is a multi-purpose space divisible into three separate soundproof sections. One, two or all three sections may be reserved for a variety of functions. Banquets, lectures, workshops are just some programs that can take place.

Amenities include:

All setups of tables and chairs done by the Overman staff.
The room is fully carpeted.
Public address system with a variety corded and cordless microphones
Each Ballroom has it’s own video projection system which can synced when using more than section.
Roller shades in windows for privacy.
Multiple lighting options.
Public lounge space immediately outside of the Ballroom.
Multiple height staging available in 6’ x 8’ sections
Maximum capacity for combined Ballroom is 800.
Grand Piano

Multipurpose Room Fees

Non-Profit - $400 for a full day
For-Profit - $500 for a full day

Ballroom (A, B, and C)

Amenities include:

All setups of tables and chairs done by the Overman staff.
The room is fully carpeted.
Public address system with a variety corded and cordless microphones
Each Ballroom has it’s own video projection system which can synced when using more than section.
Roller shades in windows for privacy.
Multiple lighting options.
Public lounge space immediately outside of the Ballroom.
Multiple height staging available in 6’ x 8’ sections
Maximum capacity for combined Ballroom is 800.
Grand Piano

Multipurpose Room Fees

Non-Profit - $1200 for a full day
For-Profit - $1500 for a full day

Sunflower

The Sunflower Room is a multi-purpose space that can be used for lectures accommodating up to 144, banquets for approximately 80 and other functions as requested.

Amenities include:

All setups of tables and chairs done by the Overman staff.
The room is fully carpeted.
Public address system with the ability of corded and cordless microphones
Video projection system
Upright piano available
Roller shades on windows for privacy

Multipurpose Room Fees

Non-Profit - $350 for a full day
For-Profit - $500 for a full day

Meeting Rooms

Meadowlark

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Fixed Block of tables, seats 24

Meeting Room Fees

Non-Profit - $250 for a full day
For-Profit - $350 for a full day

Prairie

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating

Fixed Block, seats 22

Meeting Room Fees

Non-Profit - $150 for a full day
For-Profit - $250 for a full day

Heritage

The Heritage Lounge is an upscale area that is designed to host receptions only.

The room comes furnished with lounge furniture along with a baby-grand piano.

Some additional folding chairs may be added if needed.

Meeting Room Fees

Non-Profit - $300 for a full day
For-Profit - $450 for a full day

Heartland

All of the Overman Student Center meeting rooms are equipped with either a flat panel monitor or fixed projector/screen set up.

Seating
Conference Table, seats 10

Meeting Room Fees