Health insurance billing

Changes to Insurance Billing

Effective June 1, 2022, the university will implement a $15 copay for a typical office visit (generalized acute illness/injury) and $25 for a preventative health care visit (annual physical, women's health, etc.) at the Bryant Student Health Center. Historically, the health center has been able to operate without charging an office visit/exam copay for appointments, but in recent years it has become increasingly difficult to meet budget demands without other sources of revenue beyond the student health fee.  

The staff of the Bryant Student Health Center have worked extremely hard to maintain and even increase the level of services while keeping the cost to students as low as possible.  However, decreases in enrollment have diminished the amount of money generated by the student health fee.  The implementation of the copay structure is designed to fill this budget gap without raising the student health fee, shifting a portion of the support of providing services from the student health fee (paid by all students) to the individual students accessing the services.

Student Health Privilege Fee

Historically, it has been the philosophy of the students and the university to share the bulk of the cost to provide healthcare to the student population through the student privilege fee. This allows the University and the Health Center to keep the cost of care affordable to ill and injured students. As a result of this approach, a significant number of students consider Bryant Student Health Center as their primary healthcare point of contact.

The Student Health Privilege Fee gives all Pittsburg State students access to the Bryant Student Health Center and gives those students some additional benefits. Students who have paid the student health privilege fee will be responsible for up to a $15 copay for a typical office visit (generalized acute illness/injury) and $25 for a preventative health care visit (annual physical, women’s health, etc.) Additional services, such as laboratory work, pharmaceuticals, physicals, women’s health visits, and specialty clinics, will be charged separately.  The majority of the high-quality services we offer, however, are much less expensive than can be found in the private sector. 


The Student Health Center will submit your claim to insurance. Insurance does not necessarily pay all charges. You will be responsible for the amounts not paid by your insurance. The Bryant Student Health Center contracts with Blue Cross Blue Shield, UnitedHealthcare, Cigna, Aetna, Coventry, and participates in several PPO networks. Office visit charges will be submitted to your insurance carrier for payment.

Insurance Information not Available

In order to file claims, students must provide current and accurate insurance information. If you do not have your insurance information when you receive services at the Student Health Center, we will bill you directly until you provide your insurance information. We will not bill insurance if a balance has been due from you for more than 45 days because you have not provided insurance information.


Students who do not have insurance coverage and have paid the student health privilege fee will be  responsible for a $15 copay for a typical office visit (generalized acute illness/injury) and $25 for a preventative health care visit (annual physical, women’s health, etc.) Note that specialty clinics are not billed to insurance and will be the responsibility of the patient regardless of insurance coverage. The Bryant Student Health Center does not participate with Medicare, Medicaid, Medicare Supplement Plans, KanCare, or other state programs. Medicare/Medicaid and uninsured patients will still be responsible for additional services provided at the appointment.

Services not billed to Insurance

Some services that will not billed to insurance are specialty visits, counseling visits, medications, and no-show charges. If you opt to use discounted x-ray services through our partnership with MDSave, those charges will be self-pay.

Out of Network Insured

If the Student Health Center is outside your insurance plan’s network, your financial responsibility may be higher than those whose insurance is in network. You will still benefit from the $15/$25 copay rather than owing the entire amount denied as out of network for the office visit charge. Some insurance plans, especially health plans outside of Kansas, require a referral to see non-network providers. You are responsible to obtain such referrals and should contact your insurance plan to inquire about its out-of-network policies.

Charges not covered by insurance

Charges not covered by insurance plans are the student’s responsibility for payment. An academic hold will be placed on your account preventing you from enrolling in subsequent semesters, receiving grades, or receiving your transcript. 

Insurance Definitions
  • Deductible
  • Copay
  • Co-Insurance
  • Network
  • Non-Preferred Provider
  • Office visit
  • Preventative Care Visit

This is the amount you pay for covered health care services before your insurance plan starts to pay. With a $350 deductible, for example, you pay the first $350 of covered services yourself then you usually pay only your copayment or coinsurance for covered services.

Co-pay or Co-payment is a fixed amount for a covered service, paid by the patient, each time they visit a facility, usually when you receive the service. In most cases these payments do not go toward your deductible. *Co-pays are covered by your student health fee for students who have paid the privilege fee.

Co-insurance is a percentage of the cost for a health service or prescription drug, paid by the patient, after they have reached their deductible.

The facilities, providers and suppliers your health insurer or plan has contracted with to provide health care services.

A provider who doesn't have a contract with your health insurer or plan to provide services to you. You'll pay more to see a non-preferred provider.

An office visit is a charge for the appointment to see a provider and is designed to discuss or get treated for a specific health concern or condition. Services such as procedures, labs, and medications are not part of the office visit charge.

A preventive care visit is designed to review your overall health, identify risks and find out how to stay healthy. This includes physicals and well-woman/man visits.

How to utilize your parents’ health insurance at college

  1. Make sure you have one of their insurance cards, or at least a copy (both sides of the card).
  2. If you are not the primary card holder (for example if one of your parents or your spouse is the primary card holder), be sure to have the name, address, and date of birth, including year, of the primary card holder.
  3. If the parents’ insurance requires you to only have prescriptions written by your primary care doc back home, (or referrals from him/her for X-Rays, etc.) make sure you have her/his phone number.
  4. We will bill your insurance first, then bill your student account for any remainder after we are reimbursed by insurance. If your insurance does not pay the office visit charge in full, your health fee will cover all but $15 copay for a typical office visit (generalized acute illness/injury) and $25 for a preventative health care visit (annual physical, women's health, etc.) For lab and procedures, any remainder not reimbursed by your insurance company will also be billed to your student account.