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Transcripts and Diploma Reprints

Transcript (view or print unofficial)

Order Official Transcript On-line

Transcript Request Form (official) (PDF)

Official transcripts and diploma reprints may be requested online by logging into the GUS system. GUS  If you do not remember your student ID/login or password please contact the Registrar's Office at 620-235-4200. 

Diploma Reprints

For diploma reprint orders, once logged into GUS, click on Personal Information and then Diploma Reprint Order Form under Enrollment and Student Information menu.



For transcript orders, once logged into GUS, click on Personal Information and then Transcripts.  Click on the link  "Order your Official Transcript Online."   The first page that appears is your demographic information.  If it is correct,  click on Save at the bottom of the page or update if necessary and then click Save.  On the  next page you will click on the link for Transcript Order. It will then direct you to choose where and when you would like your transcript sent. Please check your unofficial transcript first to be sure that it is complete with all grades and degrees posted.  All transcripts ordered online must be paid online with a debit or credit card at the time of order.  Please make sure you get a confirmation number at the end to show that it has been submitted correctly.

Transcripts ordered during the week are generally mailed out the same day.

Transcripts being sent by Fed-Ex need to be ordered by noon to be sent out the same day.

New Service: Electronic Transcripts


Pittsburg State University has contracted with Docufide by Parchment to provide electronic transcript delivery.  It is your responsibility to confirm with the recipient that they will be willing to accept the  PDF electronic transcript as official. 

Electronic transcript  delivery is available 24/7 to process.  This provides an improved service to students.  Docufide will provide e-mail confirmation when the transcript has been downloaded by the recipient.  Transcripts can be sent to any person with a valid e-mail address.  They may also be sent to schools for admission, for scholarships or for employment.

Login to GUS, click on Personal Information, transcripts and then" Order your Official Transcript Online." Choose electronic delivery as the way to send. At that point, you will then be transferred to the Docufide by Parchment website to place your order and to pay the transcript fee.  Please have  the e-mail address and the mailing address of the recipient along with your credit/debit card when you are ready to place your order.   Be aware that if Docufide is unable to send your transcript electronically they will mail the transcript for an additional fee.  All holds must be cleared before the transcript order can be processed.   Please refer to the FAQ page for additional information.  

Name changes can only be made through the Registrar's Office.  Legal proof must be provided.  If you find that there is a discrepancy in your date of birth or social security number  please provide legal proof of the correct information to the Registrar's Office

Transcript fees are $5.00 each when mailed, $5.00 each for domestic faxed transcripts, $5.00 each for transcripts picked up at the counter, $9.00 each for International faxed transcripts and $8.00 for electronic transcripts.  Transcripts may be sent by Fed-Ex  to physical addresses within the United States for an additional fee.  Orders must be placed by 12:00 on a business day to have them sent by Fed-Ex the same day.  The transcripts should arrive at the destination the next business day afternoon.

Holds placed on a student's record from any department must be cleared before the transcript can be released.

Please be aware that the faxed transcripts we send are not considered official transcripts by most colleges and employers because they do not bear the official seal of the school  or the Registrar's signature.

For those wishing to pay by check,  please print  the form under "Transcript Request Form (Official)" and mail it to the Registrar's Office, 1701 S Broadway, Pittsburg, Kansas 66762 with the appropriate payment.

For those who just need an unofficial transcript, please login to GUS and view/print your unofficial at no charge. 




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