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Human Resources Services
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Employee Benefits
Benefits for Active Employees
Vacation Leave -- Classified Employees
(updated 2/10/2012)


General Information

Classified employees earn vacation leave based on hours in pay status and years of service each pay period. See also Earnings Codes that Count Towards Leave Accrual (CTLA) Employees change earnings levels effective the first pay period following their length of service date. Vacation leave balances at the end of each pay period are printed on the pay stub for that pay period.

Vacation leave earned by an employee during a pay period shall be available for use on the first day of the following pay period.

If an employee or a "family member" becomes ill while the employee is taking vacation leave, and for all intents and purposes, the employee is deprived of all or a significant portion of the vacation due to the illness, the employee may request to use sick leave instead of vacation leave for some or all of the time the employee or family member was ill. See Sick Leave - University Support Staff Employees for a definition of "family member."

If an employee terminates from service with the State of Kansas and has more than their maximum accumulation of vacation to which they are permitted, the employee shall not be paid for any vacation leave in excess of the maximum accumulation to which they are entitled. See Vacation Leave Maximum Accruals, below, for maximum accruals.

Vacation Leave Accruals

Non-Exempt Classified Employee

Hours in Pay Status Per Pay Period Less Than 5 Years 5 Yrs & less Than 10 Yrs. 10 Yrs. & Less Than 15 Yrs. 15 Yrs & Over
0-7 0.0 0.0 0.0 0.0
8-15 0.4 0.5 0.6 0.7
16-23 0.8 1.0 1.2 1.4
24-31 1.2 1.5 1.8 2.1
32-39 1.6 2.0 2.4 2.8
40-47 2.0 2.5 3.0 3.5
48-55 2.4 3.0 3.6 4.2
56-63 2.8 3.5 4.2 4.9
64-71 3.2 4.0 4.8 5.6
72-79 3.6 4.5 5.4 6.3
80-** 3.7 4.7 5.6 6.5
Maximum Accumulation of Hours 144.0 176.0 208.0 240.0

** See also Earnings Codes that Count Towards Leave Accrual (CTLA)

Exempt Classified Employee

Hours in Pay Status Per Pay Period Less Than 5 Years 5 Yrs & Less Than 10 Yrs. 10 Yrs. & Less Than 15 Yrs. 15 Yrs & Over
0 0.0 0.0 0.0 0.0
>0 3.7 4.7 5.6 6.5
Maximum Accumulation of Hours 144.0 176.0 208.0 240.0


Vacation Leave Maximum Accruals

A classified employee's vacation leave balance will be reduced to the maximum accrual limit during the last pay period of the fiscal year. The last pay date in June identifies the last pay period for the fiscal year. Click here to view pay period dates.

For example, the last pay date for FY 97 is June 28, covering the pay period from 6/2/96 - 6/15/96. All vacation leave balances (including any overages as of December 17, 1995 and accruals for January, February, March, April, May and June) will be reduced to the maximum accrual limit on June 15, 1996. Therefore, employees must use any vacation accruals over maximum by this date to avoid losing it.

Employees will be responsible for monitoring vacation leave overage. Leave overage amounts will appear on the employee's paycheck stub.

Length of Service Maximum Accumulation
Less than 5 Years 144 Hours
5 Yrs. and Less Than 10 Yrs. 176 Hours
10 Yrs. and less Than 15 Yrs. 208 Hours
15 Yrs. and Over 240 Hours


Reporting Vacation Leave

Vacation Leave - Non-Exempt
Earnings Code: VAC
Multiplier: 1.0 times regular rate of pay
Description: Used to report vacation leave.
Used By: Classified Non-Exempt
Unclassified Non-Exempt
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes
Vacation Leave - Exempt
Earnings Code: VAE
Multiplier: 1.0 times regular rate of pay
Description: Used to report vacation leave.
Used By: Classified Exempt*
Unclassified Exempt*
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes
*Exempt employees report leave in 4 or 8 hour increments only.

 

Click here for more information on reporting time worked and leave taken.