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July 1, 2014

TO:                 Vice Presidents, Directors, Deans, Chairpersons and Area Supervisors
FROM:           John D. Patterson, Vice President for Administration & Campus Life
SUBJECT:      Graduate Assistants

All Graduate Assistants (GAs) shall be appointed using the GUS Electronic Appointment Process. GAs cannot begin working until the Budget Office has approved the appointment and the student has signed the contract available in GUS. First-time GAs must complete an I-9 form in Human Resource Services within three days of their start date.

Instructional Graduate Assistants (GTAs)

The academic salary will be $5,000 plus a 100% fee waiver of tuition charges for all full time appointments. Departments paying a different salary have obtained prior approval by the Provost. Students on less than full time appointments will pay the portion of the tuition not covered by the appointment at their assigned resident rate, pay appropriate campus privilege fees, and other instructional fees.

Academic Year Appointment is August 11, 2014 through May 9, 2015 - $250 for 20 bi-weekly periods ($5,000) with checks beginning August 29, 2014 and ending May 22, 2015.

Fall Semester Only Appointment is August 11, 2014 through December 12, 2014 - $250.00 for 10 bi-weekly periods ($2,500) with checks beginning August 29, 2014 and ending January 2, 2015.

Spring Semester Only Appointmentis January 9, 2015 through May 9, 2015 - $277.78 for 9 bi-weekly periods ($2,500) with checks beginning January 30, 2015 and ending May 22, 2015.

                                                                                                                         

Non-Teaching/Administrative or Research Graduate Assistants

All non-instructional GAs employed full time, 20 hours per week, (.4 time), are not eligible for a tuition waiver but will have their tuition based on resident rates with no campus privilege fees assessed. Their salary will include the cost of tuition. These appointments are paid the hourly rate of $13.36 during the academic year. Additional GAs may be appointed with restricted fee funding using an appropriate hourly rate. Students appointed for less than a full time position will pay their tuition based on the student’s assigned resident rate, pay appropriate campus privilege fees, and other instructional fees.

Research graduate assistants may or may not have their tuition paid by the granting agency. These appointments will have an appropriate hourly rate depending upon payment of tuition. If the student is paying for their tuition directly, the minimum hourly rate to be paid to the student is $13.36 during the academic year.

Non-instructional assistantships can be appointed for the academic year and/or individual semesters prior to the dates listed for GTAs but cannot begin prior to the end of the preceding semester. These appointments must end at the conclusion of the academic year or semester. Summer appointments can begin at the conclusion of the spring semester with appropriate funding (the hourly rate will be based on the student’s enrollment).