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Employee Benefits
Benefits for Active Employees
Holidays
Classified Employees
(updated 09/12/2006 )
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Benefits-eligible Classified Employees
Classified employees appointed to benefits-eligible positions may be eligible for holiday credit if they are in pay status the day before and the day after the holiday. An employee is "in pay status" if he or she is paid for time worked or for paid leave (i.e. sick or vacation leave).
Each full-time classified employee who is eligible for holiday credit will receive a maximum of eight (8) hours holiday credit for each holiday and shall also receive the same number of holidays in a calendar year as employees whose regular work schedule is Monday through Friday. Classified employees who work less than full-time on a regular schedule shall receive, for each holiday that falls on a day included in the employee's regular work schedule, holiday credit equal to whatever pay the employee would receive for that day if it were not a holiday.
Classified employees who work on a legal holiday at the request of their supervisor shall receive holiday compensation in addition to holiday credit.
Temporary Classified Employees-Appointed or reappointed on or after June 14, 1998
Temporary non-exempt employees appointed to positions on or after June 14, 1998 are no longer eligible to receive holiday credit for time not worked on a holiday per K.A.R. 1-9-2.
Temporary classified employees will continue to receive holiday credit at the rate of 1.5 times the regular rate of pay for those hours worked on a holiday.
Whether to pay an employee on the officially observed holiday or on the legal holiday.
Following are examples of how to determine whether to pay an employee on the officially observed holiday or on the legal holiday. In reviewing Article 9 of the Personnel Statues and Regulations regarding Legal Holidays preceded or followed by Officially Observed Holidays, four situations were considered and summarized for eligible, classified, full-time, nonexempt employees:
1) The employee works on the Legal Holiday (example: July 4, 1999), but not on the Officially Observed Holiday (example: July 5, 1999) = employee should receive holiday credit and holiday compensation on the Legal Holiday
2) The employee works on the Officially Observed Holiday (example: July 5, 1999), but not on the Legal Holiday (example: July 4, 1999) = employee should receive holiday credit and holiday compensation on the Legal Holiday
3) The employee works on both the Officially Observed Holiday (example: July 5, 1999) and the Legal Holiday (example: July 4, 1999) = employee should receive holiday credit and holiday compensation on the day in which the most hours are worked, but not on the other day (hours recorded as usual for non-holiday)
4) The employee worked neither the Officially Observed Holiday (example: July 5, 1999) nor the Legal Holiday (example: July 4, 1999) = employee should receive holiday credit for the Officially Observed Holiday
Reporting Holiday Credit
Holiday credit is reported with the earnings codes HDC, HCC or HCN. Exempt employees do not complete a time sheet to report only holiday credit.
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Holiday Credit (Pay)
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| Earnings Code: |
HDC |
| Multiplier: |
1.0 times regular rate of pay |
| Description: |
Used to request pay for the holiday credit. |
| Used By: |
Classified Non-Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
No |
| Count Towards Leave Accrual? |
Yes |
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Holiday Credit (Compensatory Time)
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| Earnings Code: |
HCC |
| Multiplier: |
1.0 hours comp time for every 1 hour of holiday credit |
| Description: |
Used to request comp time for the holiday credit. |
| Used By: |
Classified Non-Exempt |
| Count Towards FLSA? |
No |
| Count Towards Leave Accrual? |
No |
Reporting Example -- Holiday Credit
Howard Holiday does not work on the July 4, 1997 holiday. He used to HDC code to report the holiday credit.
Reporting Holiday Compensation
Working on a Holiday
Holiday compensation for working on a holiday is reported with the earnings codes HCP or HDP. (The holiday compensation earnings code for work is used in addition to the holiday credit earnings code.)
Classified exempt employees must complete a time sheet to report hours worked on a holiday.
Holiday Compensation (Pay)
Working on a Holiday
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| Earnings Code: |
HDP |
| Multiplier: |
1.5 times regular rate of pay |
| Description: |
Used to request pay for work on the holiday. |
| Used By: |
Classified Non-Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
Yes |
| Count Towards Leave Accrual? |
Yes |
Holiday Compensation (Comp Time)
Working on a Holiday
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| Earnings Code: |
HCP |
| Multiplier: |
1.5 hours comp time for each 1.0 hours worked on the holiday |
| Description: |
Used to request comp time for work on the holiday. |
| Used By: |
Classified Non-Exempt
Classified Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
Yes |
| Count Towards Leave Accrual? |
Yes |
Reporting Example -- Holiday Compensation
Howard Holiday works 9 hours on Memorial Day (5/26/97) and request comp time. He receives 8 hours HDC (Holiday Credit), 9 hours HCP (Holiday Compensation - Comp Time). His supervisor requested that he work only 7 hours on Friday, 5/30/97 to keep him at 40 hours worked.
Holiday/Overtime Compensation
When an employee works on a holiday and the hours worked on the holiday are eligible for overtime compensation,the earnings codes HDV or HCV are used. (The holiday overtime compensation earnings codes are used in addition to the holiday credit earnings code and the holiday compensation earnings codes.)
Holiday Overtime Compensation (Pay)
Working on a Holiday and the Holiday Hours Worked are Eligible for Overtime
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| Earnings Code: |
HDV |
| Multiplier: |
0.5 times regular rate of pay |
| Description: |
Used to compensate for overtime hours worked on the holiday. |
| Used By: |
Classified Non-Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
No |
| Count Towards Leave Accrual? |
No |
Holiday Overtime Compensation (Comp Time)
Working on a Holiday and the Holiday Hours Worked are Eligible for Overtime
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| Earnings Code: |
HCV |
| Multiplier: |
0.5 hours comp time for each 1.0 hours worked over 40. |
| Description: |
Used to compensate (with comp time) for overtime hours on the holiday. |
| Used By: |
Classified Non-Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
No |
| Count Towards Leave Accrual? |
No |
Reporting Example -- Holiday Overtime Compensation
Howard Holiday works 9 hours on the July 4, 1997 holiday. He requests pay for the hours worked. The hours worked on the holiday are eligible for overtime (hours worked >40). He will receive 8 hours HDC (Holiday Credit), 9 hours HDP (Holiday Pay), 1 hour HDV (Holiday Overtime Compensation - Pay), and 1 hour OTP (Overtime - Pay).
Holiday Compensatory Time Used
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Holiday Comp Time Used
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| Earnings Code: |
HCT/HCE |
| Multiplier: |
1.0 times regular rate of pay |
| Description: |
Used to report the use of holiday comp time. |
| Used By: |
Classified Non-Exempt
Classified Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
No |
| Count Towards Leave Accrual? |
Yes |
Reporting Emergency Overtime within a workweek of an official State Holiday
Effective 8/17/2000 official state holidays occurring within a regularly scheduled workweek can be counted as time worked for purposes of determining overtime in emergency situations. An emergency is an unexpected, non-routine situation requiring urgent and prompt action, which cannot wait until the next scheduled workday. This emergency should be determined and approved by the appointing authority. The form HOLIDAY OVERTIME REPORTING must be completed by the department and sent to John Patterson, Vice President for Business and Fiscal Affairs, for approval.
Holiday Credit Compensation (Comp Time) .01 - FLSA
Emergency Overtime Reported during a week with a Holiday
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| Earnings Code: |
HOC |
| Multiplier: |
1.0 times regular rate of pay |
| Description: |
Used when a state holiday occurs during a regular scheduled workweek in which emergency approved overtime was worked. The holiday hours may count towards time worked. |
| Used By: |
Classified Non-Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
Yes |
| Count Towards Leave Accrual? |
No |
Holiday Credit (Pay) .01 - FLSA
Emergency Overtime Reported during a week with a Holiday
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| Earnings Code: |
HOO |
| Multiplier: |
1.0 times regular rate of pay |
| Description: |
Used when a state holiday occurs during a regular scheduled workweek in which emergency approved overtime was worked. The holiday hours may count towards time worked. |
| Used By: |
Classified Non-Exempt
Unclassified Non-Exempt |
| Count Towards FLSA? |
Yes |
| Count Towards Leave Accrual? |
No |
Reporting Example -- Approved Emergency Overtime during a Holiday Week
Howard Holiday had to work 1.25 hours over on Thursday due to an emergency situation. Monday was a holiday. The department had completed the Holiday Overtime Reporting form and received approval for the emergency. This allows his holiday hours to be coded as HOO (he wants pay), and all 8 hours of Holiday should count towards 40 hours worked.
Return to Holiday Menu
Click here for more information on reporting time worked and leave taken.
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