Administrative Withdraw Policy

Applies to: Pittsburg State University students.

Policy:

A. Authority to Withdraw a Student

1. The university administration has the authority to withdraw a student from classes.
   
   
2. This process is managed by the Office of the Registrar. Examples of such instances include, but are not limited to the following reasons:

1. Application/Enrollment in violation of university regulations (e.g. student presents false information to gain admission or enrollment).
2. Failure to pay university tuition in full, full refund granted, or failure to honor payment arrangements by due date.
3. Failure to comply with university requirements (e.g. completion of TB screening as a new student).
4. Disciplinary action that prohibits the student from returning to campus for the remainder of the term or longer as determined by the Dean of Students.
5. Severe psychological or physical health problems are deemed in the students’ and the campus’ best interest to discontinue attendance based on information from a medical provider.
6. Students are personally unable to withdraw from classes due to a catastrophic occurrence, and it is beyond the withdraw date for that term based on the academic calendar.

B. Recorded Grade

1. A grade of WX is recorded for Administrative Withdrawals from the 11^th day of class and beyond.
   
   
2. Proportionate deadlines apply to summer sessions and less than full term courses.
   
   
3. The grade of WX is not computed in the student’s grade point average and therefore involves no academic penalty.
   
   
4. The Registrar must authorize the recording of this grade based on documentation provided. This grade may only be applied to the student’s record by the Registrar’s Office.
   
   
5. The regular tuition and fee assessment and refund policies of the university prevail. Tuition Refund appeals are handled separately through the Office of the Registrar. Administrative withdrawals do not guarantee a tuition refund.

C. Readmission Eligibility

1. Students who are administratively withdrawn from the university may be eligible for readmission when stated conditions, if any, have been met.

D. Retroactive Administrative Withdraw

1. Administrative Withdrawals may be processed retroactively for up to one year beyond the end of the semester in question.
   
   
2. Documentation supporting such a late withdraw must be provided and instructor permission to change the original grade to WX will be required for each course in the term. If the instructor is no longer employed at Pittsburg State, the department chairperson may provide permission to change the grade.