FY20 Year End Processing Deadlines

All GUS Cloud transactions must be Workflow Approved by the below dates/times to make it into FY20 processing.  If a transaction has been submitted, but is pending any kind of approval, it will be processed with FY21 funds.  If a transaction should not be processed until FY21, please do not submit it until 07/01/2020.

Remember to use dashboard reports to monitor cost center balances and correct any negative balances before 06/05/2020.

Transaction Type

 

Deadline (12:00pm)

 

Corrections, Internal Payments, and Transfers to Business Office

 

06/05/2020

 

Service Clearings to Business Office

 

06/05/2020

 

Cash Advance Requests Workflow Approved in GUS Cloud

 

06/05/2020

 

Pcard Expense Items Workflow Approved in GUS Cloud (through 6/3 statement)

 

06/08/2020

 

Outgoing Wire Transfers to Business Office

 

06/09/2020

 

New Supplier Requests to Purchasing Office

 

06/10/2020

 

Refund Requests to Cashiers Office (transcripts, registrations, etc.)

 

06/17/2020

 

Cash Advance Reconciliation Expense Reports Submitted/Approved in GUS Cloud

 

06/18/2020

 

Deposits to Cashier’s Office

 

06/18/2020 (3:00pm)

 

Change Funds to Cashier’s Office

 

06/18/2020 (3:00pm)

 

Expense Reports Workflow Approved in GUS Cloud

 

06/22/2020

 

Invoices Workflow Approved in GUS Cloud

 

06/22/2020

 

Requisitions and Purchase Orders Workflow Approved in GUS Cloud

 

06/30/2020

 

Pcard Expense Items Workflow Approved in GUS Cloud (6/4-6/30)

 

07/10/2020

 

Purchasing Office Bids

 

Contact Brad

 

 

We sincerely appreciate your cooperation. The various deadlines are important as there are several processes items must go through once they arrive at the Business/Cashiers Office. If you have any questions you may contact Barbara Winter at 4152, Rachel Cameron at 4150, or Don Hartshorn at 4153.

 

FY20 Year End Processing Deadlines PSU Foundation

Transaction Type

 

Deadline (12:00pm)

 

Foundation Deposits - 1 of 2  deadlines

 

6/18/2020

 

Foundation Deposits - 2 of 2  deadlines*

 

7/2/2020

 

State BPC using Foundation funds - all statements thru July 20 **

 

7/10/2020

 

Foundation Budgeted Accounts - Fund 412U ***

 

7/10/2020

 

Foundation Pro Card- (cards issued by PSU Foundation) 

 

7/10/2020

 

 

* FY is determined by when revenue was earned or date on checks.  Take checks, cash and credit cards to Advancement Services Office ASAP.

** Transactions dated June 6th -June 30th must by a FY20 transactions regardless of BPC statement date.  Date of service also determines the appropriate FY. Pay invoices and process EXP ASAP. 

*** Purchases or dates of services on or before 6/30 will be a FY20 transaction for all expenditures; i.e. EXPs, REQs, Invoices, POs.  

Note: Foundation will accrue all transactions that have a transaction date or date of services on or before 6/30/20 to FY20 by journal entry when the transaction originally posts to FY21.