All GUS Cloud transactions must be Workflow Approved by the below dates/times to make it into FY20 processing. If a transaction has been submitted, but is pending any kind of approval, it will be processed with FY21 funds. If a transaction should not be processed until FY21, please do not submit it until 07/01/2020.
Remember to use dashboard reports to monitor cost center balances and correct any negative balances before 06/05/2020.
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Transaction Type
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Deadline (12:00pm)
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Corrections, Internal Payments, and Transfers to Business Office
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06/05/2020
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Service Clearings to Business Office
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06/05/2020
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Cash Advance Requests Workflow Approved in GUS Cloud
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06/05/2020
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Pcard Expense Items Workflow Approved in GUS Cloud (through 6/3 statement)
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06/08/2020
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Outgoing Wire Transfers to Business Office
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06/09/2020
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New Supplier Requests to Purchasing Office
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06/10/2020
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Refund Requests to Cashiers Office (transcripts, registrations, etc.)
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06/17/2020
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Cash Advance Reconciliation Expense Reports Submitted/Approved in GUS Cloud
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06/18/2020
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Deposits to Cashier’s Office
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06/18/2020 (3:00pm)
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Change Funds to Cashier’s Office
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06/18/2020 (3:00pm)
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Expense Reports Workflow Approved in GUS Cloud
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06/22/2020
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Invoices Workflow Approved in GUS Cloud
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06/22/2020
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Requisitions and Purchase Orders Workflow Approved in GUS Cloud
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06/30/2020
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Pcard Expense Items Workflow Approved in GUS Cloud (6/4-6/30)
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07/10/2020
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Purchasing Office Bids
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Contact Brad
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We sincerely appreciate your cooperation. The various deadlines are important as there are several processes items must go through once they arrive at the Business/Cashiers Office. If you have any questions you may contact Barbara Winter at 4152, Rachel Cameron at 4150, or Don Hartshorn at 4153.
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Transaction Type
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Deadline (12:00pm)
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Foundation Deposits - 1 of 2 deadlines
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6/18/2020
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Foundation Deposits - 2 of 2 deadlines*
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7/2/2020
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State BPC using Foundation funds - all statements thru July 20 **
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7/10/2020
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Foundation Budgeted Accounts - Fund 412U ***
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7/10/2020
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Foundation Pro Card- (cards issued by PSU Foundation)
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7/10/2020
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* FY is determined by when revenue was earned or date on checks. Take checks, cash and credit cards to Advancement Services Office ASAP.
** Transactions dated June 6th -June 30th must by a FY20 transactions regardless of BPC statement date. Date of service also determines the appropriate FY. Pay invoices and process EXP ASAP.
*** Purchases or dates of services on or before 6/30 will be a FY20 transaction for all expenditures; i.e. EXPs, REQs, Invoices, POs.
Note: Foundation will accrue all transactions that have a transaction date or date of services on or before 6/30/20 to FY20 by journal entry when the transaction originally posts to FY21.