Procedures for Canceling Classes or Curtailing Other University Operations
Process for determining whether classes or other University operations will be curtailed and to notify administrative personnel, faculty, staff and students of the decision.
Whenever forecasts or weather conditions suggest that travel in the area could become hazardous, the following steps will be taken to decide whether classes or other University operations will be curtailed and to notify administrative personnel, faculty, staff and students of the decision(s).
- During the nighttime hours, University Police will closely monitor street and road conditions due to severe weather conditions (snow, ice and windstorms). If weather conditions appear hazardous or dangerous, the patrol supervisor will contact the Vice President for Administration & Campus Life no later than 4:30 a.m., to consult about current conditions of the city and campus streets and the University parking lots and sidewalks. In preparation for recommendation to the President, the Vice President for Administration and Campus Life shall make an assessment of weather conditions, including snow removal, streets and sidewalks, hazards to employees traveling to and from the campus and the ability to provide energy.
- The Vice President for Administration and Campus Life will contact the President before 5:00 a.m. to begin discussions regarding potential closure of the University. The President will seek additional input from the Provost and the Vice President of University Advancement.
- By 5:30 a.m., the President will make the decision to: a) Issue a Declaration of Inclement Weather and close the University, b) Keep the University open but cancel classes, or c) Keep the University open and classes in session. See Inclement Weather Policy for University Employees.
- When the decision has been made, the President shall call the Director of Public Relations or a designee who will notify University constituents as follows:
- Update the University's website.
- Notify the news media (television and radio stations) in the Pittsburg area.
- Notify the President's Council.
- Notify all sponsors of campus events. Notification will be sent in a timely fashion to all media of changes in the University Calendar.
- The Vice President for Administration & Campus Life shall notify the Crisis Management Director, the Director of Building Trades and Landscape Services, the Director of Custodial and General Services and the Director of Telephone Services advising them of the decision that has been made. In consultation with these directors, the following actions will occur:
- Notify students, faculty, and staff by email
- Notify students, faculty and staff by the text message process
- Contact snow/ice removal contractors as necessary
- Schedule staffing levels needed for clearing sidewalks, buildings steps, etc.
- Record the appropriate inclement weather message on the President's Office and main University telephone numbers
- During normal working hours, the same procedures to decide whether to dismiss employees early or to cancel afternoon or evening classes will be followed. The President's Office together with the Vice Presidents shall be responsible for disseminating information to campus offices on weather emergencies through Mr. Bulk-e, a "calling tree," and/or other established measures.
President Steve Scott on 10/30/2009
204 Russ Hall