Hosting Policies

Mailman, a mailing list manager program, is administered and supported by the Office of Information Systems at Pittsburg State University for the benefit of the University community. Members of this community may request a Mailman mailing list to be created, provided they comply with the following policies. Lists that are hosted at PSU must meet the following requirements:

1. The list must serve an academic, administrative or social function that relates to some aspect of the University and the University community of students, faculty and staff. Lists that primarily serve external constituents and show no connection to PSU will not be supported.
   
   
2. Lists hosted at PSU must have a local sponsor, i.e., the Primary Owner is a current PSU faculty or staff member.
   
   
3. The person requesting the list must provide adequate information about the purpose of the list, identifying clearly the group of people intended to be served by the list and the role the list will play in supporting the group.
   
   
4. Lists that are intended for commercial profit activities, including unsolicited advertising or other profit-oriented activity are not supported at PSU. Other list activities that are not supported include but are not limited to: Partisan political activity and distribution of pornography.
   
   
5. If the list is being requested for a student organization, the Primary Owner must be a current faculty or staff member at PSU. The Primary Owner should be someone familiar enough with the student group to name a Maintenance Owner who will manage the day-to-day operation of the list.
   
   
6. Lists are subject to all University email policies. List members should not be pre-subscribed to a list without their knowledge or permission.
   
   
7. Lists will not be created from University databases.

Primary Owner Requirements

A list's Primary Owner:

• Must be a current Pittsburg State faculty/staff member. If the list is for:
  • A registered campus organization, this must be the faculty adviser.
  • A fraternity/sorority, this must be the Greek Advisor.
• Is ultimately responsible for the mailing list.
• Should be subscribed to the list in order to monitor discussion.
• Can send email to Listmaster@pittstate.edu to authorize owner and list changes.

Policy on List Renewal

Yearly, in October, all Primary Owners will be sent an email asking them to confirm that they are still using their list and want it to be renewed for another year. If the list is still needed, the list will be renewed for another year. There is no limit on the number of times a list may be renewed, provided the list continues to meet PSU's hosting eligibility requirements (See section on Hosting Policies). If the list owner indicates that the list is no longer needed, it will be deleted. If no response is received from the Primary Owner within one month of the renewal notification, the list will be deleted.

Policy on Deleting Lists

Current list owners who no longer have a need for their list should request that the list be deleted. Only the Primary Owner may request to delete a list, deletion requests from Maintenance Owners, or others, will be referred to the Primary Owner. Deletion requests should be emailed to listmaster@pittstate.edu. The Listmaster will notify the Primary Owner once the list has been deleted.

Policy on Transfer of List Ownership

Primary Owner

The current Primary Owner of a list may transfer ownership to someone else by submitting a transfer of ownership request via email to listmaster@pittstate.edu. The request must contain the list name and the new owner's name, email address and phone number. The new owner must meet the requirements and assume the responsibilities of list ownership as outlined in the Primary Owner Requirements section above. The Listmaster will record the change and notify both the incoming and outgoing owner that the transfer has been completed.

Maintenance Owner

Maintenance Owners are selected and assigned by the Primary Owner of a list. Changing the Maintenance Owner(s) of a list is the responsibility of the Primary Owner and does not require the involvement of the Listmaster.

List Backup Policy

All lists are backed up daily. This includes the list headers (configuration profiles) and the subscriptions, as well as any associated files and message archives. Lists will be restored from backup upon request from the primary list owner. Note: Messages sent through non-archived lists are not stored on the server and therefore cannot be backed up or recovered.

Modifying a List's Archives

The messages of some lists are archived for reference purposes. These archives will not be altered in any way by the Listmaster. Requests to make an exception to this policy will be considered, but granted only when it can be compellingly demonstrated that harm to the University or members thereof will be avoided by doing so.