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Policy Name: Active Directory and Space Allocation Policy

I. Active Directory Membership

All Pittsburg State University computing devices purchased with university funding or whose support and maintenance is the responsibility of university technicians and that is capable of being placed in Active Directory (AD) shall be placed in the PITTSTATE.EDU Active Directory Domain using the university’s central domain controllers – currently named dc1.pittstate.edu and dc2.pittstate.edu.  In addition, all Apple devices meeting these same criteria that are capable of being enrolled with a MAC server, shall be enrolled with the university’s central MAC server – currently named ois-apple-svr.pittstate.edu.


II. Naming Conventions

Purpose
Provide a naming convention for all units within Pittsburg State University’s Active Directory that uniquely identifies workstations, servers, users, groups, organizational units (OUs), Group Policy Objects (GPOs) and distribution lists. PSU has thousands of objects that provide information and act as resources to many departments. The only possible way to ensure AD can be used effectively is to enforce naming standards. Aside from avoiding name collisions, naming standards will allow users and administrators to efficiently search through thousands of objects and locate their resources and data.

User Account Names
AD user accounts have account names and distinguished names that identify them within Active Directory. The user account name shall be identical to the email address prefix assigned to the client and shall adhere the naming convention previously established for email address prefixes.

Computer Names
It is recommended that when naming a computer object that you follow the guidelines below.

How do we name our client machines?
Example: SSLS-asagehorn

How do we name our lab/kiosk workstations?
Dept-LabID-Sequence
Example: Const-Lab302-1

Printer Names:

It is recommended that when naming a printer object you follow the guidelines below.

How do we name our printers?
Dept-Location-PrinterType
Example: OIS-KC158-Copier

Group Policy:
OIS – in cooperation with the appropriate technicians across campus – will work to develop and deploy group policy templates that will be used to enable “best practice” configurations for computer workstations, lab computers, and other applicable computing devices.

Distributed Administration:
OIS will delegate certain administrative permissions within active directory to campus technicians as needed to permit effective support of the devices in their areas of responsibility.

III. Storage Policy

a. Purpose

The intent of this policy is to encourage responsible use and management of the enterprise storage services provided by PSU servers.

b. Policy

Each user and department will receive an initial allocation of enterprise class storage (P drive space) as outlined in the table below.  Only legitimately work-related files are appropriate consumers of the dollars required to provide enterprise class storage.  Summary reports are available showing total consumption by each user and department folder.  Additional reports provide aggregate totals by file type for the entire storage pool.  Individuals or departments may be contacted to gather information and discuss storage requirements if unusual growth patterns are present.  If needed, technical assistance can be provided to relocate items to alternative hard drive or optical storage media.

c.  Initial Allocations

All enterprise storage consumers are allocated storage by default as follows:

Group Status

Allocation

Departmental

15 Gb

Working Groups

10 Gb

Users

5 Gb


The amount of unused storage will appear as “free space” when viewing the contents of “P” drive or department folders.  The computer cannot allocate additional enterprise storage space when the amount of reported free space reaches zero.

Some users, departments, or working groups may have legitimate need for additional storage in order to perform their job function.  To request an increase please contact the Gorilla Geeks (x4600) to create a support ticket explaining the space problem being encountered.  The requestor should detail the amount of additional space they estimate will be needed, and provide information about the intended use for the increased storage requested.  OIS storage experts will process each request and may contact the requestor for additional information or to offer alternative suggestions if appropriate.

d. Notification

Each evening the storage system will review disk storage for each user, department, and working group.  Automatically generated emails will be sent to each user whose reported free space is at or below 15%.

e. Review

This policy will be reviewed annually – more often if technological developments warrant.

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Responsible Office:  Office of Information Services

Approved by Information Technology Council:  May 16, 2013

Approved by President’s Council:  May 20, 2013 

Effective Date:  May 20, 2013

Review Cycle:  Annual