Policies and Procedures
Classified and Unclassified Employees
Retirements and Retiree Benefits
Click here for a Retirement Checklist
- Classified and unclassified employees who retire from PSU must submit a retirement letter to their supervisor. The letter is routed through the chain of command. The letter should be submitted as soon as the decision to retire is made. You should also make an appointment with
- at least two (2) months before your retirement date to discuss benefits and payroll issues and complete paperwork.
The following is a summary of benefits provided to employees who retire from Pittsburg State University. Click on the links for more information.
- Health Insurance
Health insurance will continue through the end of the month in which your last day at work occurred. After you retire, you can continue the health insurance under the Direct Bill Program. If you are age 65 and eligible for Medicare, the insurance will be a supplement to Medicare. Click here for more information on direct bill.
If you are age 65 when your retire, you must have Medicare Parts A & B in effect when your health insurance as an active employee ends. You may also need to enroll in a Medicare Plan D. Sign up for Medicare at the local Social Security Office.
SHICK (Senior Health Insurance Counseling for Kansas) can assist you with your questions about Medicare and other health insurance issues. Contact SHICK at 800-860-5260.
- Flexible Spending Accounts - KanElect
Flexible spending accounts (FSA) will continue through the end of the month of your last day at work. You will then have up to 90 days following the end of the plan year (end of the calendar year) to file claims that were incurred through the last day of the month of your last day at work. COBRA gives you the option of extending your FSA coverage period on an after-tax basis. You will receive information about COBRA from the DPS Benefits Unit. COBRA does not apply if you did not enroll in one of the FSA's.
- Employer-Provided Life Insurance (KPERS and Regents Mandatory Retirement Plan eligible Employees Only)
The employer-provided life insurancefor employees appointed to positions eligible for KPERS or the Regents Mandatory Retirement Plan will end on the last day of the pay period in which your last day at work occurred.
If you purchased optional group life insurance, coverage will continue through the last day of the month in which your last day at work occurred.
You can continue the employer-provided life insurance and optional group life insurance after you leave PSU by converting the coverage to an individual policy. You can also convert the coverage to a portable term life policy, if you are under the age of 70 and you not absent due to sickness or injury on the day before your retirement date. A Conversion Request and Portability Election form will be provided to you by HRS and will include rate information.
- Sick Leave Bonus
- Vacation Leave
Classified and unclassified employees who earn vacation leave are eligible to be paid for accumulated vacation leave to the maximum allowed when they leave PSU. Accumulated vacation leave is paid on your last paycheck.
- Discretionary Day
Classified and unclassified employees eligible for the discretionary day must use the holiday before their last day at work. You will not be paid for this day if it is not used.
- Longevity Bonus Payment
Classified employees must be in pay status on their length of service date to receive longevity bonus payment for the fiscal year. Employees should check this date with HRS to be sure they receive the bonus payment, if eligible.
- Retirement Plan and Voluntary Tax Sheltered Annuity Plan
Review the following information on withdrawing funds from your accounts:
Note that there has to be a Bona Fide separation of service to access mandatory retirement funds. Other rules control access to voluntary retirement funds. Click here for more information.
If you are eligible for a benefit from the Regents Mandatory Retirement Plan you should contact your provider for information on starting a retirement benefit. You may also want to read about the Kansas State Income Tax Exemption for 403(b) plans.
If you are eligible for a retirement benefit from KPERS or KP&F contact HRS to complete your retirement benefit application form. You will need to bring your birth certificate and your joint annuitant's birth certificate if a joint option is selected. Proof of name change from your birth name to your current name will also need to be provided.
- Faculty Space and Support
Faculty members may have office, lab space and secretarial support with approval by the Chair and Dean.
- Tickets for University-Sponsored Events
Retirees receive two (2) complimentary tickets for University-sponsored events. Note that the value of complimentary tickets is a taxable fringe benefit and will affect your social security earnings for the calendar year.
- Courtesy Parking Sticker
One (1) courtesy parking sticker is available through the President's Office.
- Full library privileges
Retirees have full privileges at the Axe Library.
- Weede Recreation Facility
Retirees have full use of the Weede recreation facility during hours set aside for staff use.
- Student Recreation Center
See the Student Recreation Center information on memberships for more information.
- University Bookstore
Retirees are included in "Faculty/Staff Appreciation Day" at University Bookstore.
Remember to talk to Social Security about retirement. The local office is located at 801 S. Broadway. See also the Social Security web site for more information.
- Email Access
Your official PSU email (firstname.lastname@example.org) account will be closed after your last day of employment. You can sign up for a free GusMail (email@example.com) that you can keep forever. To create a GusMail account go to the following page: http://www.pittstate.edu/office/gorilla-geeks/support/index.dot?id=104765
- Mailing Address
Remember to notify us if you change your home address. Your final year W-2 will be mailed to the address we have on file.
- Time and Leave
Complete your PSU Time and Leave Sheet, if needed, and return it to HRS by your last day at work. Non-exempt employees report hours worked and leave taken. Exempt employees report only leave taken. Please note that if you have not taken your Discretionary Dayyou may want to use it since you will not be reimbursed for it if you do not use it.
- Electronic Fund Transfer
Your last paycheck will be electronically deposited into your account. You will need to keep your account open until your last paycheck is deposited.
- 9 Pay 12 Salary Payment Option (9 Month Faculty Only)
Please notify HRS in writing if you want to receive your 9 Pay 12 balance now. Otherwise, your 9 Pay 12 monies will be paid on designated summer pay dates as originally agreed.