Duty statements are the most important element of a position description. They tell what work is performed in the position. They are the primary source of information used to assign the position to a classification. They also define the work so that job expectations and training needs may be identified.
Duty statements must be informative and should be made as concise as possible. Before attempting to write a duty statement, be sure that you have a thorough understanding of the work performed. Review any available information about the job, such as established guidelines and procedures.
A well written duty statement will answer the following questions:
Indicate the approximate percentage of time (%) spent on each responsibility as shown in the left margin. Each duty statement should be at least 5% and not be greater than 60%. Duty statements should have sufficient details to support the percentage time. The total percentage for all duty statements must equal 100%.