Payroll Information
Duplicate W-2 Request Instructions
(Updated 01/11/13)

Employees needing duplicate W-2's for years 2007 through 2012 should request their own duplicate W-2's through the State of Kansas Employee Self Service Center. Duplicate W-2's for 2012 will be available starting on Wednesday, January 16, 2013.  Please note that duplicate W-2's for the year 2007 will no longer be available after mid-April 2013.

  • Go to the Employee Self Service Center http://da.state.ks.us/ps/subject/ssc/
  • Click on "Sign In" to Employee Self Service
  • You will come to "Welcome to the Employee Self Service Center." This is the screen where you will need your Employee ID. You can find your 11 character Employee ID on your electronic pay stub on GUS. For most PSU employees it will start with a "G". The first character in your Employee ID must be capitalized and then followed by zeroes making a total of 11 characters.
  • Call the Help Desk toll free at 1-866-999-3001 to get your password.
  • Enter your Employee ID.
  • Enter the temporary password you received from the Help Desk.
  • Click on "Sign In."
  • You must now change your password. Click on "Click here to change your password."
  • Click on "Change password."
  • The new password has to be 8 to 12 characters long with a number and a special character included. The special characters you can use are !#$%^&*()_=+\[];:{}/?<>
  • Click "OK"
  • Click on Main Menu for a list of Self Service Options
  • Click on "Request W-2 Reissue"
  • Make any corrections to your address. This is where the W-2 will be mailed. Select the year you need.
  • Click on "Submit"
  • When you are done, click on "Sign Out" at the top of the page.