New Employee Information
New Employee Orientation
Graduate Assistants

Welcome to Pittsburg State University. As a new Graduate Assistant of PSU and the Kansas State Board of Regents, you will be provided with lots of information about employment with the State of Kansas.

New employees should report to Human Resources Services, 204 Russ Hall, on or before the first day of work to complete the necessary forms.

Following is an outline of paperwork to complete to place you on payroll and topics which should be reviewed as part of your new employee orientation.

If you have any questions about these topics, please contact your supervisor or Human Resource Services.

On or before your first day at work:

Complete the following required paperwork and bring with you to the Office of Human Resource Services, 204 Russ Hall:

Employee Information Sheet (Word) (PDF) (Fillable PDF)
Oath of the State of Kansas
Social Security Exemption Notification
W-4 Federal Income Tax Withholding
K-4 Kansas Income Tax Withholding
Substance Abuse Policy Affirmation Form
- review the Substance Abuse Policy then complete the Affirmation Form

Complete the following paperwork and bring with you to HRS:

Direct Deposit (EFT) Authorization - please bring a deposit slip or voided check with your completed form - for more information review Direct Deposit of Paycheck

Prepare to complete the following required paperwork in the Office of Human Resource Services by reviewing the following topics:

I-9 Form - please bring appropriate identification


Review the following topics on the HRS Website:

Payroll Information - Payroll is processed on a biweekly basis. All employees (Classified, Unclassified, Graduate Assistants and Students) must sign up for Direct Deposit.  Paycheck stub information is available on GUS.

Income Tax Witholding
Pay Periods and Pay Date
Reporting Time Worked and Leave Taken

Miscellaneous Information

On-the-Job Accidents and Workers Compensation
University Police Parking Regulations and Crime Reports
Equal Opportunity Statement
Safety Policy
Smoking Policy

During your first 30 days at work, the following topics should be reviewed with you by your supervisor:

Department­s Mission Statement
Department Budget
The Importance of Students
Timesheet Procedures

Department Specific Policies and Procedures

  • Health, Safety and Wellness
  • Workplace Violence

Familiarization with:

  • co-workers
  • facilities
  • procedures
  • processes
  • equipment operation

During your first 90 days at work:

Review the following topics:


Acquired Immune Deficiency Syndrome (AIDS) and Related Conditions Policy
Affirmative Action Policy
Disability Policy
Employment of Relative/Conflict of Interest
Racial Harrassment Policy
Sexual Harrassment Policy