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Human Resources Services
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Employee Benefits
Benefits for Active Employees
Sick Leave -- Classified Employees
(updated 9/14/11)

Important: An employee must complete an FMLA Leave Request Form when you will be absent more than three (3) working days because of a personal illness or injury or the illness or injury of a family member. See also FMLA Leave

 

General Information

Classified employees earn sick leave based on hours in pay status each pay period. See also Earnings Codes that Count Towards Leave Accrual (CTLA) Sick leave balances at the end of each pay period are printed on the employee's pay stub for that pay period.

Sick leave earned by an employee during a pay period shall be available for use on the first day of the following pay period.

Any employee may be required by his or her supervisor to provide evidence necessary to establish that the employee is entitled to use sick leave under the circumstances of the request. If the employee fails to provide this evidence, the use of requested sick leave may be denied.

Sick leave shall be granted only for the following reasons:

  1. illness or disability of the employee, including pregnancy, childbirth, miscarriage, abortion and recovery therefrom, and personal appointments with a physician, dentist, or other recognized health practitioner.
  2. illness or disability, including pregnancy, childbirth, miscarriage, abortion and recovery therefrom, of a family member, and a family member's personal appointments with a physician, dentist or other recognized health practitioner when the illness, disability or appointment reasonably requires the employee to be absent from work.
  3. legal quarantine of the employee; or
  4. the adoption of a child by an employee or initial placement of a foster child in the home of an employee, when the adoption or initial placement reasonably requires the employee to be absent from work.

"Family member" shall be limited to:

  1. persons related to the employee by blood, marriage or adoption; and
  2. minors residing in your residence as a result of court proceedings pursuant to the Kansas Code for care of children or the Kansas Juvenile offender's code.

Sick leave balances are only paid at the time of retirement. See Sick Leave Bonus (Retirement Only).

The sick leave balance for an employee who resigns then returns to a benefits eligible position within one (1) year of the date of resignation will be reinstated. An employee's sick leave balance will not be reinstated when he or she is rehired after a retirement.

Sick Leave Accruals

    Non-Exempt Classified Employees
    Hours in Pay Status Per Pay Period Hours Earned Per Pay Period
    0-7 0.0
    8-15 0.4
    16-23 0.8
    24-31 1.2
    32-39 1.6
    40-47 2.0
    48-55 2.4
    56-63 2.8
    64-71 3.2
    72-79 3.6
    80-** 3.7
    ** See also Earnings Codes that Count Towards Leave Accrual (CTLA)

     

Exempt Classified Employee

    Time in Pay Status Hours Earned Per Pay Period
    0 0.0
    >0 3.7

Reporting Sick Leave

Sick Leave - Non-Exempt
Earnings Code: SCK
Multiplier: 1.0 times regular rate of pay
Description: Used to report sick leave.
Used By: Classified Non-Exempt
Unclassified Non-Exempt
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes

Sick Leave - Exempt
Earnings Code: SCE
Multiplier: 1.0 times regular rate of pay
Description: Used to report sick leave.
Used By: Classified Exempt*
Unclassified Exempt*
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes
*Exempt employees report leave in half day or full day increments only.

Click here for more information on reporting time worked and leave taken.