Appointing NEW Student Employees

1. Click to log onto GUS LOGIN

2. Under Miscellaneous Processes locate the Appoint/Revise Student Employee link

3. Click on your department’s main link (i.e., Career Services)

4. From the pull down menu, select the position you wish to fill (i.e., Data Entry Operator). Please note the number of students you have appointed to this position. The maximum is 99. If you have close to 99 contact Human Resource Services to set up a new position.

5. Click on Choose Position

6. To appoint a new student employee, enter the Student Employee's ID number and click Fill Position.
NOTE: If revising a student’s funding source or pay rate refer to Revising Student Appointment below.

7. Once you enter the Student Employee's ID number and Fill Position, complete the Online Student Appointment Form by completing the fields for First Day of Work and Fund/Unit Number.

8. Click on New Appointment. The completed appointment form will appear on your screen. Please print a copy for your records! Also note the specific directions on this form indicating whether or not the student needs to personally report to the Student Employment Office (202 Horace Mann) to complete this process and provide proper identification (ex. picture ID and social security card).

* The departmental office will be notified via email when the paperwork is complete and the appointment has been approved.

Revising Student Appointment

1. If revising a student’s funding source or pay rate follow steps 1-6 above then click on link for the student you wish to revise. All currently appointed students in the position selected will be linked at the bottom of the page.

2. Choose Revision Type (Funding Source or Rate Change)

3. Complete fields for: New Funding Source and Effective Pay Period Beginning

4. Click on Revise Appointment Form. The completed revision will appear on your screen. Please print a copy for your records.

NOTE:  Please note the status of the student at the end of the appointment form (i.e., newly appointed student employees will need to report to Student Employment in 202 Horace Mann to complete their paperwork.) If the student has any changes to their W-4 or pay check mailing address, have them report to Student Employment in 202 Horace Mann or Human Resources in 204 Russ Hall.

Payroll Information - Student Hourly Pay Plan

Student Employee Evaluation Form
Please feel free to use this form when evaluating Student Employees

Revising a Student Employment Appointment with Pay Increase
Student Anniversary Dates Lists are located on the Timekeepers Menu in your GUS Menus or view by clicking here.

Students who are eligible for a pay increase will be identified on your Student Employee Anniversary Dates List by a red date followed by an asterisk (*) in the Pay Increase Anniv Date column. You will need to click on the position number link for each student who is eligible if you wish to give them a pay increase at this time. This will open a new window to the Student Appoint Process revision web page. Enter a rate change for the student, revise the appointment, and close the window. Your departmental list will still be available in the original window for you to continue with your pay increases. The pay increases will not appear in your listing until Diane in HRS has processed the appointment change.

After the pay increases have been implemented for this pay period, you will be notified two pay periods in advance and again one pay period in advance when you have students who will be eligible for a pay increase. The dates in the Pay Increase Anniv Date column on your list will be identified in red with an asterisk from the date two pay periods before the anniversary date and up to the anniversary date. Timekeepers will initiate a rate change by clicking on the position number link and revising the appointment form.

Please contact the Human Resource Services office if you have any questions about the procedure or a particular situation.

All On-Campus Job Descriptions

Attention Students: This is NOT the current list of available jobs. The current list of available jobs can be viewed within the Career Services Online program - located at: https://www.myinterfase.com/gorillas/student