Reservation ProceduresReservations are taken from 8:00 a.m. to 4:30 p.m., Monday through Friday. To make a reservation E-mail Barbara Barto, call us at (620) 235-4791 or stop by the Overman Student Center Administrative Offices. If your reservation is a major event, please schedule an appointment with the Scheduling Coordinator and the Catering Manager to discuss your needs.
For all non-PSU affiliated groups or individuals the following reservation policy applies:
Reservations may be made only 4 months in advance for space in the Overman Student for dates between August 15 through October 31st and April 1 through April 30th. All other dates that do not fall within the prior time frame can be reserved a maximum of one year in advance.
Your reservation remains tentative until you provide us with all set-up information and obtain necessary approvals. All reservations are subject to Overman Student Center operating and rental policies as described in this guide.
To ensure first choices and equipment needs, make your reservations early. Reservations are subject to space, room, and equipment availability. Whenever possible, observe the following guidelines:
If you must cancel, please let us know as soon as possible so your space will be available for another group’s use. Cancellations within 48 hours of the event may result in a fee to the user, as result of expense to date.
Catering ServicesThe Overman Student Center’s Food Service is capable of providing a wide variety of catering service, from simple refreshments to large banquets. Arrangements for catering can be made through the Sodexo office in person or by calling (620) 235-4995. Be sure to indicate your catering needs when reserving your room(s) and ask about the Catering Guide.
The contracted Food Service (Sodexo) is the exclusive vendor of all beverages and food items served in the building. No Group may bring in outside food or drink into the building. Individuals may bring food in the building for their own consumption. (Pizza may not be brought in and no food may be delivered to the Student Center.)
Refreshments and menus should be arranged at least 10 working days in advance. The person making the arrangements will be responsible for payment. Food Service invoices for their services separately from those of the Student Center.
Ethnic FoodThe Overman Student Center and Sodexo Food Service are committed in assisting our student organizations and departments in having the most successful events possible. Realizing the diversity of the groups that exist at PSU, we will strive to assist in the specialization of each event taking place in the building.
For student organizations (and departments) who due to the nature of the group, e.g., international groups, ethnic groups, etc., may have special culinary needs, Sodexo will attempt to provide unique meals relevant to those needs.
Any organization requiring a special menu not normally used in day-to-day catering should meet with the catering manager a minimum of three weeks prior to the event to discuss options for the event. At that time, groups should be prepared to discuss and request numerous specific dishes and or recipes. A mutual agreement between the student organization and Sodexo will be reached on the number of foods to be prepared and the cost involved as well as any unique and/or difficult items needed for preparation. In addition, the students may request to have someone present during the preparation of the food with Sodexo, a “student consultant” of their choosing to offer guidance with the authenticity of the cuisine.
In addition, the OSC and Sodexo may approve in advance, that the sponsoring organization may bring in an off the shelf, prepackaged item(s), e.g., candy, etc., for use at the function.
In order to help the organization save on costs, Sodexo will also allow the group to provide its own servers at the event.Audio Visual and Other Special EquipmentConference rooms at the Overman Student Center come equipped with a video projector and recessed screen, as well as a white board. Two portable video projector are available for other areas of the building. Laptop computers with either Windows or Macintosh are available for use as well. All equipment is available on a first reserve basis. All meeting rooms are wi-fi and have Ethernet connections.
Other EquipmentThe OSC has available for use: Conference Phone (any long distance charges will be billed to the using group), DVD/VCR combo players, Overhead Transparency Projector, a large White Board, ropes and stanchions. When making reservation arrangements please indicate whether your organization will need to make use of this equipment.
Table CoveringsTable clothes may be rented from Sodexo. Please call 235-4995 for specifics on size, color?, and price.
General Policies Governing the use of Student Center Facilities