Reservations are taken from 8:00 a.m. to 4:30 p.m., Monday through Friday. To make a reservation E-mail Barbara Barto, call us at (620) 235-4791 or stop by the Overman Student Center Administrative Offices. If your reservation is a major event, please schedule an appointment with the Scheduling Coordinator and the Catering Manager to discuss your needs.
For all non-PSU affiliated groups or individuals the following reservation policy applies:
Reservations may be made only 4 months in advance for space in the Overman Student for dates between August 15 through October 31st and April 1 through April 30th. All other dates that do not fall within the prior time frame can be reserved a maximum of one year in advance.
Your reservation remains tentative until you provide us with all set-up information and obtain necessary approvals. All reservations are subject to Overman Student Center operating and rental policies as described in this guide.
To ensure first choices and equipment needs, make your reservations early. Reservations are subject to space, room, and equipment availability. Whenever possible, observe the following guidelines:
|Minor room set-up||2 working days|
|Food Service requirements||10 working days|
|Guarantees||2 working days|
|Ballroom(s) or Major portions of the building||10 working days|
|Beyond Stated Operating Times||2 weeks|
If you must cancel, please let us know as soon as possible so your space will be available for another group’s use. Cancellations within 48 hours of the event may result in a fee to the user, as result of expense to date.
The Overman Student Center’s Food Service is capable of providing a wide variety of catering service, from simple refreshments to large banquets. Arrangements for catering can be made through the Sodexo office in person or by calling (620) 235-4995. Be sure to indicate your catering needs when reserving your room(s) and ask about the Catering Guide.
The contracted Food Service (Sodexo) is the exclusive vendor of all beverages and food items served in the building. No Group may bring in outside food or drink into the building. Individuals may bring food in the building for their own consumption. (Pizza may not be brought in and no food may be delivered to the Student Center.)
Refreshments and menus should be arranged at least 10 working days in advance. The person making the arrangements will be responsible for payment. Food Service invoices for their services separately from those of the Student Center.
The Overman Student Center and Sodexo Food Service are committed in assisting our student organizations and departments in having the most successful events possible. Realizing the diversity of the groups that exist at PSU, we will strive to assist in the specialization of each event taking place in the building.
For student organizations (and departments) who due to the nature of the group, e.g., international groups, ethnic groups, etc., may have special culinary needs, Sodexo will attempt to provide unique meals relevant to those needs.
Any organization requiring a special menu not normally used in day-to-day catering should meet with the catering manager a minimum of three weeks prior to the event to discuss options for the event. At that time, groups should be prepared to discuss and request numerous specific dishes and or recipes. A mutual agreement between the student organization and Sodexo will be reached on the number of foods to be prepared and the cost involved as well as any unique and/or difficult items needed for preparation. In addition, the students may request to have someone present during the preparation of the food with Sodexo, a “student consultant” of their choosing to offer guidance with the authenticity of the cuisine.
In addition, the OSC and Sodexo may approve in advance, that the sponsoring organization may bring in an off the shelf, prepackaged item(s), e.g., candy, etc., for use at the function.
In order to help the organization save on costs, Sodexo will also allow the group to provide its own servers at the event.
Audio Visual and Other Special Equipment
Conference rooms at the Overman Student Center come equipped with a 27’’ TV and VCR, as well as a white board and pull down screen. The Crimson and Gold Ballroom and Governor's Room come equipped with a video projector for computer and internet presentations as well as VHS video. Two portable video projector are available for all other meeting rooms. Laptop computers with either Windows or Macintosh are available for use as well. All equipment is available on a first reserve basis.
The OSC has available for use: Overhead Projector, 35 mm Carousel Slide Projector and a large White Board. Arrangements for delivery of opaque projectors and screens for 35 mm slides, over-head transparencies, film-strips, opaque materials, and 16 mm films can be made through the Office of Instructional Media?(332 Hartman Hall, ext. 4839). Equipment arrangements must be made 24 hours in advance. Please indicate to the Scheduling Coordinator when needing additional equipment. When making reservation arrangements please indicate whether your organization will need to make use of this equipment.
Closed-circuit Television - Twelve channels of color video distribution are available in the Student Center rooms. Playback requests for TV programs may be made to the CCTV Coordinator’s Office (332 Hartman Hall, ext. 4840). Request for viewing must be made 24 hours before use.
Table clothes may be rented from Sodexo. Please call 235-4995 for specifics on size, color?, and price.
General Policies Governing the use of Student Center Facilities
The Student Center invoices after an event. All bills must be paid within 30 days or groups will be denied the right to schedule additional meeting or activity space.