1. Utilize GUS to determine who your advisees are.

Click on either "advise an individual student" or "advisement menu," then, after noting FERPA notification, click on "LIST." This will provide you with a significant amount of information about each of your advisees. You may also go to their individual page by putting in a student's name or PSU ID number from the page where you could select list.

2. Advising meetings outside of enrollment period

Consider an introductory email, letter or meeting for new advisees each semester as well as a contact with continuing advisees to discuss your role and your expectations.

3. Email your advisees using GUS.

Mr Bulk-e Options--Mr Bulk-e Advisees

4. Group advising sessions

Invite all of your advisees together at specific times to cover general information and then set up individual meetings to discuss individual issues.

5. Information sheet (sample included in this packet)

Ask students to complete an information sheet that includes the following information: goals, expectations of advisor, academic experiences, concerns or challenges.

6. Documentation of meetings, conversations, and emails

Keep brief notes of the advising meetings and other communications. Focus on the content of the meeting; questions, decisions and recommendations should be the focus of the notes.

7. Correspondence

When information is critical, consider sending an email or letter you can keep in your records. You may also want to keep important correspondence from advisees for future reference.

8. Advising Assignments

Consider giving your advisees assignments. These might include:

  • Student to contact another office (e.g. Career Services) and report back to you on their findings
  • Student brings a draft schedule to appointment
  • Student completes a writing assignment on his/her academic progress and goals

9. Recognize student achievements and challenges.

Contact the student when congratulations (e.g. Dean's List) or encouragement (e.g. academic warning) are needed.