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The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

  1. the right to inspect and review the student's educational records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic departments, or other appropriate official, written requests that identify the records(s) they wish to inspect. The University official will make arrangements for access and notify the students of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. the right to request amendment of the student's educational records that the student believes are inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. the right to prevent disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorize disclosure without consent. Exceptions which permit disclosure without consent include:
    1. Disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
    2. Disclosure to officials of another school in which a student seeks or intends to enroll.
    3. Disclosure of the results of disciplinary proceedings to the victim of a violent crime.
    4. Disclosure in connection with a student's application for, or receipt of, financial aid.
    5. Disclosure to authorized representatives of the Comptroller General of the United States, the Secretary of Education, State educational authorities, or the Attorney General for law enforcement purposes (under conditions set forth).
    6. Disclosure to state and local officials or authorities (under conditions set forth in Kansas statute).
    7. Disclosure to organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner that will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it is conducted.
    8. Disclosure to accrediting organizations in order to carry out their accrediting functions.
    9. Disclosure to parents of a dependent student.
    10. Disclosure in connection with an emergency, to appropriate persons if the knowledge of such information is necessary to protect the health and safety of the student or other persons.
    11. Disclosure to the court subject to subpoena.
  4. the right to file complaints with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue SW, Washington, DC, 20202-4605.

Updated August 2017